Connect Outlook Calendar

This guide explains how to set up a one-way sync between Saner.AI and Outlook Calendar to import your events to Saner.AI

Written By Saner.AI

Last updated About 2 months ago

The Outlook Calendar Connector lets you sync calendar events into Saner.ai so you can review, analyze, and ask AI questions about your schedule in one place.

How to Connect Outlook Calendar

  1. Open Saner.AI

  2. Click the drop-down arrow in the Add button(top-left corner of the app)

  3. Select Outlook Calendar

  4. Click Add Source

After selecting your Outlook account, you can configure filters to decide which events are synced into Saner.ai.

If Auto Sync is enabled, Saner.ai will keep your calendar up to date automatically as events are added or changed in Outlook.

Event Filters & Settings

Use the settings below to control exactly what gets synced.

Setting

What it controls

Default

Example use case

Date Range (From – To)

Limits syncing to a specific time window

You choose

Sync only events from September–November 2025

Event Type

Filters events such as meetings, appointments, or reminders

All

Sync only meetings to focus on scheduled discussions

Meeting

Includes or excludes events with invited participants

All

Sync only meetings that involve other people

Category

Filters by Outlook categories (e.g. Work, Personal)

All

Sync only “Work” events

Group Events

Controls how events are saved as notes in Saner.ai

Per event

Group events daily, weekly, or monthly instead of one note per event

Grouping behavior examples

  • Per event → One note per calendar event

  • Daily → All events for a day in one note

  • Weekly → All events for a week in one note

  • Monthly → All events for a month in one note

Auto Sync vs Date Range

Auto Sync and Date Range work together to control ongoing updates.

Auto Sync status

What happens

ON

Saner.ai continuously fetches new and updated events from Outlook (about every 30 minutes). Best for staying up to date.

OFF

Only events within the selected date range are synced once. No future events will be added. Best for reviewing or archiving a fixed period.

Managing Your Outlook Connector

After your calendar is synced, you can manage it in the connector settings at any time:

  • Sync now – Manually fetch the latest calendar updates

  • Edit name – Rename the connector

  • Edit settings – Change filters, grouping, or sync preferences

  • Remove source – Disconnect your Outlook calendar from Saner.ai

Viewing & Using Your Synced Events

  • Click the connector name to view all synced calendar notes

  • Click “Ask AI” to chat with your AI assistant about your events

Examples:

  • “Summarize my meetings this week”

  • “List all client meetings from last quarter”